ARTICLE V - Membership

Section 1               Any person seriously committed to the field of creative metal arts or to a closely related field, may become, upon payment of dues, a member of the Idaho Metal Arts Guild.  Members of this organization shall be voluntary participants in the organization activities.

Section 2               Student membership is available to full-time students at a reduced rate.  Student members must present a copy of their valid student ID with payment for their membership to receive the reduced student rate.

Section 3               The Executive Committee may create other classes of membership if the need to do so presents itself.

Section 4             All members must abide by the provisions of the Bylaws of this 

                              organization.  

 ARTICLE VI - Removal of Members

Idaho Metal Arts Guild Constitution 3/04

Section 1               Grounds for removal:  Any  member not fulfilling the requirements as outlined in Article V to the satisfaction of the voting membership may be removed from membership.  A 2/3 majority vote of the total voting membership shall be required for removal of any member. 

Section 2               Notice of charges:  The motion to remove a member from this organization must be presented in writing to the total voting membership 2 weeks before the meeting at which the removal will be voted on.                                                                        

Section 3               Right to a fair hearing:  The member subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.

Section 4                Form of vote:  All voting under this Article shall be done by secret ballot.

ARTICLE VII – Meetings              

Section 1               Quorum:  To conduct business at least 25% of the total voting membership must be present at the meeting. A simple majority of the total voting membership must be present for all elections

Section 2               Voting percentages:  Motions dealing with articles of the bylaws and the removal of officers or members will require a 2/3 majority vote of the total voting membership. All other motions will require a simple majority vote of the quorum to pass.

 Section 3              Frequency of meetings:  This organization shall meet at least 4 times a

                                year. The President may call emergency meetings. Written/Verbal notice 

                                of organizational meetings shall be sent/e-mailed to all members at

                                least 10 days prior to such meetings. Written/Verbal notice of special or

                               emergency meetings shall be given to all members 5 days in advance.

Section 4               Parliamentary authority: The Bylaws of this organization shall be the

                                supreme authority in parliamentary procedure at all meetings. Robert's

                                Rules of Order shall be the procedure used to conduct meetings except

                                where it conflicts with the Bylaws.

ARTICLE VIII - Elections

Section 1               General elections will be held to replace officers whose terms are due to expire.

Section 2               Thirty days or more prior to the annual spring meeting, the President shall appoint an Elections Committee made up of 3 members in good standing.  To avoid conflict of interest, the members of the Elections Committee cannot run for office.

Section 3               Nomination of candidates:  A candidate for office may be self-nominated or nominated by a voting member.  Interested candidates will contact the Elections Committee two weeks prior to the general elections at the annual spring meeting.  A written notification of the annual spring meeting including the nominations collected by the Elections Committee shall be sent to the general membership at least five days prior to the annual meeting.  At the annual spring meeting there will be opportunity prior to elections for any member in good standing to nominate additional candidates.

Section 4               Time of elections:  General elections shall be held at the annual spring meeting.

Section 5               There shall be no limits to the number of terms an elected officer may serve, however they may not server for more than 2 consecutive terms.

Section 6               Should a vacancy occur, a replacement to serve out the remainder of the term shall be appointed by the Executive Committee.

Section 7               Form of vote:  Voting under this Article shall be by secret ballot.  The ballots shall be counted by the Elections Committee.  The candidate receiving the most votes shall be considered elected.

ARTICLE IX - Officers

Section 1                Elected Officers:  The officers of this organization will be:

President

 Idaho Metal Arts Guild Constitution 3/04

A.                   Vice President

B.                   Secretary

C.                  Treasurer

D.                  Newsletter Editor                               

Section 2               Qualifications:  All elected officers must be I.M.A.G. members in good standing, current in the payment of dues.  Student members may not run for office.

Section 3               Term of office:  An officer shall serve for two year or until his/her successor is appointed or elected.

Section 4               Duties:  The duties of the officers shall be as follows

                                A.                President:

1.                shall be the chief executive officer of the organization and shall preside over meetings of the general membership and the Executive Committee.

2.                shall be responsible for overseeing all activities of the organization.

B.                Vice President:

1.                   shall assume the duties of the President during his/her absence and shall succeed to that position in the event that it becomes vacant, until the next general election.

2.                   following the President’s lead, shall share in the responsibilities of the President in overseeing the activities of the organization.

C.                Secretary:

1.                   shall be responsible for the maintenance of records of all meetings and all records pursuant to the welfare of the organization.

2.                   shall report minutes.

3.                   shall work with the Treasurer to keep membership records up-to-date.

4.                   shall be responsible for mailings regarding upcoming meetings or special events.

5.                   shall be responsible for press releases in regards to upcoming meetings or special events.

6.                   shall send thank you notes to visiting artists and others as deemed appropriate.

                                D.                Treasurer:

1.                   shall be the financial officer of the organization and be responsible for all funds accruing to the organization.

2.                   shall keep membership records and collect dues.

3.                   shall report an accounting of revenues and expenses upon request at any organizational meeting.

4.                   shall make certain that a complete financial statement for the calendar year be prepared and mailed to the general membership promptly at the end of the fiscal year.  The financial statement shall consist of a balance sheet and operating statement for the period in question.

5.                   shall prepare all financial records for audit.

Newsletter Editor/PR Relations

 Idaho Metal Arts Guild Constitution 3/04

1.                   shall be responsible for soliciting, collecting, compiling, and formatting relevant information for the quarterly newsletter.

2.                   shall be responsible for mailings of quarterly newsletter.

3.                   shall be responsible for public relations and creating/up-dating PR materials, such as posters, brochures, etc.

E.                The organization may hire an Executive Secretary whose duties may be those as directed by the President and the Executive Committee.

ARTICLE X - Executive Committee

Section 1               Responsibility:  Management of this organization shall be vested in an Executive Committee responsible to the entire membership to uphold the Bylaws.

Section 2               Membership:  Membership shall consist of the current officers and the past President.

Section 3               Meetings:  The Executive Committee shall meet monthly to manage the affairs of the organization.

Section 4                Quorum:  A quorum of this committee shall consist of 50% of the committee members.

ARTICLE XI - Removal of Officers

Section 1               Grounds for removal:  Any officer not fulfilling his/her duties as outlined in Article IX, Section 4 to the satisfaction of the voting membership  may be removed from office.  A 2/3 majority vote of the total voting membership shall be required for removal of any officer. 

Section 2               Notice of charges:  The motion to remove an officer from his/her position must be presented in writing to the total voting membership at least two weeks before the meeting at which the removal will be voted on.

Section 3               Right to a fair hearing:  The officer subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.

Section 4               Form of vote:  All elections under this Article shall be done by secret ballot.

ARTICLE XII - Dues

The finances of this organization will come from membership dues, individual contributions, and fundraising projects.

Section 1               The amount of dues shall be set annually by the Executive Committee.  The Executive Committee may, as it deems necessary, levy special assessments.

Section 2               Any member in good standing can challenge any decision of the Executive Committee in regard to dues and special assessments at any meeting of the general membership.  A simple majority vote of the members in good standing present shall be deemed the deciding factor in the matter.

Section 3               All dues and assessments shall be paid within thirty days of billing.  The names of members more than ninety days in arrears shall be forwarded to the Executive Committee for appropriate action.

ARTICLE XIII - Committees

Section 1               The President shall have the authority to appoint any special committees, with the approval of the Executive Committee that will meet the needs of the organization.

Section 2               These committees may include, but are not limited to the following:

                                A              Membership Committee

                                B             Elections Committee

                                C             Visiting Artist Workshop Committee

                D                Exhibition Committee

 Idaho Metal Arts Guild Constitution 3/04

E                             Publicity Committee

                                F              Fund Raising Committee

ARTICLE XIV - Amendments

Section 1               A proposed amendment must be adopted in accordance with Article VII, Section 2 and amendments to the Bylaws must be approved by a 2/3 vote of the membership to become effective. 

Section 2               Any proposed amendment changes to the Bylaws must be presented to the total voting membership in the form of a written motion at least one meeting before it is to be voted on.

ARTICLE XV – Procedure to Distribute Assets in the Event of the Dissolution of I.M.A.G.

Section 1                In the event of the dissolution of the Idaho Metal Arts Guild, it is I.M.A.G.’s wish that any assets shall be donated to the Boise State University Art Department Art Metals program (a state educational institution).

Idaho Metal Arts Guild Constitution 3/04

AMENDMENT I

a. I.M.A.G. is organized exclusively for charitable and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

b. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contribution to which are deductible under section 1170 (c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

c. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

ORGANIZATION ADOPTION

                                Approved by the student organization on (date): ____________ 

Number voting in favor of this constitution: _________                  Number voting against this constitution: ___________

Number abstaining: ___________                                                      Total members: _______

Idaho Metal Arts Guild Constitution 3/04